Focus on your patients while we help with HIPAA compliance.
Protecting patient information takes more than secure computers. Your business also needs clear policies, trained staff, and records that show how information is handled.
RTMS HIPAA Coaching helps you organize that work. We guide you through assessments, identify gaps, and help you build a practical action plan. You have ongoing support as your staff, vendors, and business change.
Practical help for your business.
Review how your business protects patient information. We help you assess privacy practices, security safeguards, office procedures, and the equipment you use.
Identify missing safeguards and document what needs attention. We help you set priorities, assign next steps, and track progress.
Build policies and procedures around the way your business works. Keep current versions organized so staff can find and follow them.
Help employees understand their responsibilities when handling patient information. Document training and acknowledgments of the policies they are expected to follow.
Identify vendors that handle protected patient information. We help you organize business associate agreements, confidentiality agreements, and related review records.
Establish a process for reporting concerns, recording incidents, and tracking follow-up actions. Keep supporting records organized for compliance reviews and audit requests.
Documents we can help you with.
We can help you manage the records and everyday steps that support ongoing HIPAA compliance. Here are examples of documents we can help you prepare and maintain:
- Application and Cloud Service Audit Log
- Audit Log
- Business Associate Agreement Template (BA to Sub BA)
- Business Associate Agreement Template (CE to BA)
- Business Continuity Plan
- Confidentiality Agreement Template (BA for Employee)
- Confidentiality Agreement Template (BA for Entity with Incidental PHI contact)
- Confidentiality Agreement Template (CE for Employee)
- Confidentiality Agreement Template (CE for Entity with Incidental PHI contact)
- Confidentiality Agreement Template (General)
- Cover Letter for BAA from Business Associate
- Cover Letter for BAA from Covered Entity
- Facility Access Log
- HIPAA Authorization Form
- IT Disaster Recovery Plan
- Manual Attestation Form
- Medical Fax Cover Sheet
- Notice of Privacy Practices
- Notice of Privacy Practices Template
- Notice of Privacy Practices Template (Booklet)
- Organizational Chart Template
- PHI Destruction Log
We help you choose the documents that apply to your business and tailor them to your procedures.
Keep compliance part of everyday business.
A completed checklist is a starting point. Policies, training records, and vendor agreements need attention as your business changes. RTMS provides guidance to help you review your progress and keep the work moving.
Make HIPAA compliance easier to manage.
Talk with RTMS about your business, your current practices, and where you need help.